Create sessions

You can create sessions according to your event's agenda. Visitors can register on the form to attend sessions. And, at the event, you can perform access control based on visitor registration.

What are sessions on the beamian platform?

Sessions are considered all activities within the event in which it's possible to perform access control (to limit visitor access or just to monitor the number of session entries).

Sessions can be workshops, lectures, conferences, lunches, dinners, and much more that is scheduled to happen at your event.

On the beamian platform, you can include session registrations on the visitor registration form.

Add sessions

  • Go to your beamian account and click on your current event.
  • Click Visitors on the Top Navigation Menu and then click Sessions/Areas.
    • Click Add Session.

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    • In the dialogue box, you've to fill in the information according to the event session:

      • Name: enter the session/activity name.

      • Description: enter a brief description of the session.

      • Registration Capacity: enter the registration capacity number for the session. You can use this option to limit the number of registrations for the event's workshops or sessions. If your session has a capacity of 50 visitors, then you should set the maximum session capacity to 50.

      • Entrance Capacity: enter the maximum capacity number for the session. If your session has a capacity of 50 visitors or seats, then you should set the maximum session capacity to 50. For on-site access control purposes. 
      • Value to pay: enter the amount to pay if this session is charged.

      • Start Date: select the day, hour and minutes for the start of the session.

      • End Date: select the day, hour and minutes for the end of the session.

      • The Allow tag not registered checkbox must be set up according to the attendance control you want to carry out at the event.

        • you must select the checkbox if, on the day of the event, the non-registered visitors for the session are still allowed to enter the session.

    allow-tag-not-registered-yes

        • you must not select the checkbox if the non-registered visitors for the session are not allowed to enter the session.

    allow-tag-not-registered-no

    • Click Add Session (green button) to create your event session.

    Please note: You cannot create two sessions with the same name.

     

    Create all your event sessions, one by one, according to the steps mentioned above.

    Once you've created all the sessions for your event, they can be incorporated into the visitor registration form. Learn how to add sessions to the Registration Form.

    Edit a session's options

    • Go to your beamian account and click on your current event.
    • Click Visitors on the Top Navigation Menu and then click Sessions/Areas.
    • On the right side of the page, click Edit (blue button) for the corresponding session you want to edit.
    • In the dialog box, edit the options of your session and click Edition Session (green button).