Create email messages for visitors

With beamian’s Media Channels tool, you can quickly create emails that are automatically sent after a visitor registration or create Regular Emails to keep you engaged with your registered visitors.

Before you get started

Before you send an email please make sure that your Email Customizations are set up and the visitor form is published as well.

Create a new email

Registration Confirmation Email for visitors

  • Go to your beamian account and click Media icon media-icon placed in the icons line of your current event.
  • In the upper right, click Plus icon.  plus-add-email 

    create-media-channel
  • In the dialog Create EMAIL channel box, enter a Message Name for your email (it will not be displayed in the email).
  • Enter the email Subject line.

    Please note: By default, the event name is an extension at the end of the subject line.

    • Insert your email message in the Content Textarea field.

    Tip: If you want to add formatting to your message (bold text, italic text, bullets, etc.) please paste your message without formatting in an HTML editor, edit your message there and paste the formatted message in the Content Textarea field.

    • Select your attachments.

    Please note: Since you are composing a Registration Confirmation Email, you should select attachment QR Code (Register Code) or QR Code (PDF version). Learn how to use attachments for each type of email.

    • For Registration Confirmation Emails, you should not activate the Filter by sessions checkbox.
    • Once your email is composed, click Create.

    It's mandatory to set up the automatic sending of the registration confirmation email on the beamian platform. Otherwise, the email will not be sent. Learn how to set up the sending of your email.

    Regular Emails for visitors

    The regular emails are messages that you can send out to your event visitor database at any time.

    You can send an email to the list of registered visitors before the event starts (for example, to notify them about the agenda, speakers or news that might interest them).

    During the event, you can send an email only to those who are attending the event or to groups of visitors who are registered or attending a particular session.

    And, after the event, you can also send out thanking emails to all visitors who were attending the event.

    • Go to your beamian account and click Media icon media-icon placed in the icons line of your current event.
    • In the upper right, click Plus icon.  plus-add-email 

      create-media-channel
    • In the dialog Create EMAIL channel box, enter a Message Name for your email (it will not be displayed in the email).
    • Enter the email Subject line.

    Please note: By default, the event name is an extension at the end of the subject line.

    • Insert your email message in the Content Textarea field.

    Tip: If you want to add formatting to your message (images, bold text, italic text, bullets, etc.) please paste your message without formatting in an HTML editor, edit your message there and paste the formatted message in the Content Textarea field.

    If you want to send an email to the entire database of registered visitors it's not necessary to select the Filter by Sessions checkbox.

    If you want to send an email to a group of people according to their status in the sessions, you should select the Filter by Sessions checkbox and:

      • Choose the Session
      • Select the Session status of visitors.

        filter-by-sessions
    • Once your email is composed, click Create.

    After composing your regular emails, learn how to send emails to your visitors.