Create an Event Registration Form

Use visitor forms to register visitors for your event, creating your own custom questions for visitors to answer and collecting relevant information about them.

To create a visitor form, you will start by creating the form fields, organizing the order of the fields in a drag and drop system, customize your form descriptions and at the end, you will get the link to publish your visitor form.

Before you get started

Before creating a visitor form please make sure basic information about the event is filled out on the Event Information page. Learn how to set up basic information about the event.

Add and edit form fields

  • Go to your beamian account and click on your current event.
  • Click Visitors on the Top Navigation Menu and then click Visitors' Form.
  • In the upper left side, select Fields tab.
  • Click Add field.
  • In the dialog box, you must type the field title and choose the field type.
  • Complete the requirements for each form field and click Add field (purple button).
  • Create all the fields, one by one, to make up your visitor form.

add field

  • To edit a field's options, go to the Visitors' Forms page and:
    • In the upper left side, select Fields tab.
    • Click on the form field you want to edit.
    • Make the desired changes, and click Update Field (purple button).

Please note: by default, the Email and Name fields are required when a visitor fills in the form. As such it's not necessary to create these two fields on the visitor form unless you want to create a Full Name or Name to appear on the credential fields.

Before creating the visitor form fields please learn more about which field types you should use according to the types of answers expected.

Compose your visitor form

  • Go to your beamian account and click on your current event.
  • Click Visitors on the Top Navigation Menu and then click Visitors' Form.
  • In the upper left side, select Form tab.
  • Drag and drop fields onto the form preview on the left (Available fields) to include them on your form on the right (Selected fields). Fields can be placed above or below to other fields.
  • Choose the order of the fields.
  • And, click Update Fields.
  • In the upper right side, click Form Preview and you will see your visitor form.

available-and-selected-fields

Please note: you can add registration for sessions in the visitor form. Learn how to create sessions for your event and how to incorporate sessions into the visitor form.

Customize your form description

You can customize the visitor registration form page, including the title, introduction, and a thank you message.

To customize the fields Event Title, Location and Date that are placed at the top of the page, or to add a background image of the event, learn how to set up basic information about the event.

To customize some fields of the visitor registration form page:

  • Go to your beamian account and click on your current event.
  • Click Visitors on the Top Navigation Menu and then click Visitors' Form.
  • In the upper left side, select Description tab.
    • Enter the form title in the Attending form title field.
    • Enter the paragraph presentation of the form in the Attending form description field.
    • Enter the thank you message in the Attending Form Final Message field.
  • Click Update Messages (purple button) at the bottom of the page.

 

Registration form page header

top-fields-registration form

 

Thank you message

thank you page - fields

 

If you want to create and send an automated Registration Confirmation Email, learn how to set up the Registration Confirmation Email for visitors.

Finally, you must activate the publishing settings of the visitor form to be able to share the registration link online.